HEAVY MOTION RECORDS MUSIC GROUP

(HMR STUDIOS)

Studio Terms, Conditions & Client Guidelines

These policies are established to maintain a safe, professional, and respectful recording environment for everyone visiting Heavy Motion Records Music Group (HMR Studios). All clients and accompanying guests are expected to follow the guidelines outlined below.

1. PROPERTY RESPONSIBILITY

Clients are responsible for the condition of the studio and its equipment throughout their visit. Any damage caused by a client or someone accompanying them, whether intentional or accidental, must be compensated for by the responsible party.

Reimbursement will cover the reasonable cost of repairing or replacing the affected property at its current market value. If payment is not received, HMR Studios reserves the right to pursue available legal remedies, including collections or small claims proceedings.

2. STUDIO CONDUCT & RESTRICTED ACTIVITIES

To preserve the studio environment and ensure everyone's safety, the following rules apply to all individuals entering the premises:

  • Weapons: Firearms, knives, and other weapons are prohibited anywhere inside the studio. HMR Studios does not provide weapon screening or inspection services.

  • Smoking & Vaping: Cigarette smoking and all tobacco smoking are prohibited indoors. Legally permitted vaping products are allowed inside the studio, provided their use does not disrupt operations or damage studio property. Cigarette smoking is only permitted outside the premises.

  • Animals: Pets are not permitted inside the facility. Legally protected service animals are exempt.

  • Illegal Substances & Activities: Illegal substances and unlawful activities are prohibited. Medical marijuana is an exception to this restriction where legally permitted. HMR Studios does not conduct searches or inspections for marijuana.

  • Professional Conduct: All clients and guests must maintain appropriate behavior and show consideration toward studio personnel, engineers, other visitors, and the facility itself.

Failure to follow these requirements may result in removal from the premises and, where appropriate, notification of law enforcement.

3. GUEST COUNT & OCCUPANCY

For safety and operational purposes, the studio permits a maximum of 10 individuals on the premises at any given time, including the client and all accompanying guests.

Clients are responsible for ensuring their group remains within this limit. If the maximum occupancy is exceeded, HMR Studios may discontinue the session without issuing a refund.

4. POLICY VIOLATIONS & REMOVAL

HMR Studios management and authorized personnel retain the authority to enforce these policies whenever necessary.

Individuals who engage in prohibited behavior, disrupt studio operations, or disregard staff instructions may be required to leave the premises immediately. Depending on the circumstances, removal may occur without a prior warning.

When a session is ended because of a client's or guest's violation of these policies, the client forfeits the session payment and any deposit already paid. No refund will be provided in these circumstances.

5. PERSONAL SAFETY & BELONGINGS

All visitors are responsible for exercising reasonable care while inside the studio and using its facilities.

HMR Studios is not responsible for unattended personal belongings, lost or stolen items, or personal injuries arising from circumstances beyond its reasonable control. This includes property brought onto the premises by clients and their guests.

Nothing in this section is intended to waive any responsibility that cannot legally be excluded under applicable law.

6. BOOKING, DEPOSITS & PAYMENT OBLIGATIONS

A $20 deposit is required to reserve and confirm a recording session. This amount will be credited toward the total cost of the booked service.

The outstanding balance must be paid when the scheduled session begins, unless another arrangement has been approved by HMR Studios in advance.

Clients agree to fulfill all payment obligations associated with their reservations and purchased services. Unpaid balances, payment reversals, or fraudulent disputes may result in the following actions:

  • Temporary or permanent restrictions on future bookings.

  • Referral of outstanding balances to a collections provider.

  • Legal proceedings to recover unpaid amounts, where permitted by law.

7. CANCELLATIONS, RESCHEDULING & REFUND POLICY

HMR Studios understands that scheduling conflicts can occur. The following conditions apply to all confirmed studio reservations:

  • Cancellations Outside the 24-Hour Window: Clients may cancel their reservation at least 24 hours before the scheduled session and receive a full refund, including their initial deposit.

  • Cancellations Within 24 Hours: Cancellations requested less than 24 hours before the scheduled appointment are not eligible for a deposit refund. The initial deposit will be retained to compensate for the reserved studio time.

  • Rescheduling: Clients wishing to change their appointment should contact HMR Studios as early as possible. Rescheduling requests are subject to availability and management approval.

  • Session Start Time: A session officially begins at the scheduled booking time, regardless of the client's arrival time. The session concludes once the originally reserved duration has elapsed. Late arrivals do not extend the scheduled end time.

  • Studio-Initiated Cancellations: If HMR Studios must cancel a confirmed reservation, the client will be eligible for a full refund or the opportunity to reschedule.

All cancellation and refund requests must be communicated directly to HMR Studios.

8. RECORDINGS, COPYRIGHT & CREATIVE OWNERSHIP

All music, recordings, compositions, lyrics, and other creative material produced during a session remain the responsibility of the individuals who create or own that material.

HMR Studios does not claim ownership of clients' musical works or recordings simply because they were created using our facilities or services. Clients are responsible for obtaining the necessary permissions, licenses, and rights associated with any material they bring into the studio or release commercially.

Engineering Recognition: HMR Studios reserves the right to receive appropriate engineering credit when a musical recording engineered by our team surpasses 250,000 cumulative streams across digital streaming platforms. Any applicable engineering credit will be determined in accordance with the actual contributions made to the recording. No profit will be made from the credit.

9. BRAND, NAME & INTELLECTUAL PROPERTY

The Heavy Motion Records Music Group and HMR Studios names, logos, visual identity, and associated branding are the property of their respective owners.

Clients and visitors may not use our branding, logos, or business identity for unauthorized commercial purposes or falsely imply an official partnership, endorsement, or affiliation.

Misrepresentation, unauthorized commercial use, or conduct involving our brand that violates applicable law may result in appropriate legal action.

10. CANCELLATIONS, RESCHEDULING & REFUNDS

All cancellations and refund requests are subject to the following conditions:

  • Cancellation 24 Hours or More Before Appointment: Clients who cancel their booking at least 24 hours before the scheduled session start time are entitled to a full refund. This includes the entire $20 booking deposit and any additional amount paid.

  • Cancellation Less Than 24 Hours Before Appointment: If a cancellation is requested within the 24-hour period leading up to the scheduled session, the $20 deposit becomes non-refundable and will be retained by HMR Studios. Any additional session payments made beyond the deposit will be refunded.

  • Rescheduling Requests: Clients may request to move their booking to another available date or time. All rescheduling requests are subject to studio availability and approval.

  • Late Arrivals: The session begins at the exact time selected during booking, not when the client arrives. The session ends once the originally reserved time has elapsed. Late arrivals do not qualify for extensions or refunds.

  • Cancellations by HMR Studios: If HMR Studios cancels a confirmed appointment, the client will receive a full refund of all payments made or may choose to reschedule at no additional cost.

Important: The 24-hour cancellation deadline is calculated from the originally scheduled session start time. For example, if your appointment is scheduled for Friday at 6:00 PM, you must cancel by Thursday at 6:00 PM to qualify for a full refund, including your deposit.

11. CLIENT ACKNOWLEDGMENT & ACCEPTANCE

By scheduling a recording session, purchasing a service, or entering HMR Studios as a client or guest, you acknowledge that you have been given the opportunity to review these policies and agree to comply with the applicable terms and conditions.

HMR Studios reserves the right to revise or update its policies when necessary. Updated terms will apply to future bookings and services, subject to applicable law.

Thank you for choosing Heavy Motion Records Music Group. We appreciate your cooperation in helping us maintain a professional creative environment.